Examinations occupy a strategic position in an education system, playing a key role in determining the success of its core teaching processes and methodologies. It is imperative that these are conducted in a fair and effective manner to produce the desired results. Educational establishments have the responsibility of ensuring that the examination standards, quality, and relevance are maintained across the entire examination process, critical to the development of a progressive education system.
However, the process of conducting and evaluating exams is very complex and challenging. As the number of candidates appearing for these examinations is constantly on the rise, there is a large volume of answer scripts to be managed, requiring extensive logistics for their distribution to the evaluation centers spread across the globe. The sheer volume of candidates also creates a significant burden on the educational / examination establishments in terms of the cost and effort spent in their evaluation. Examination processes involve many manual procedures, such as the collection of scripts from different examination centers, distribution of scripts to evaluators, the return of marked scripts, and calculating, recording and rechecking of marks. These are highly error-prone tasks and may result in discrepancies creeping in at any stage of the process. Also, the operational risks associated with secure transfers of such large volumes of answer scripts further add to the process complexities. Any totaling error or unchecked questions, misplaced/mutilated answer scripts can be detrimental to the candidate’s career as well as impact the institution’s reputation.
Advanced technological tools can innovatively resolve this for educational bodies, allowing them to streamline the entire process through smart and operationally effective processes. IntelliEXAMS® On-screen Marking is an innovative solution that allows the complete end to end evaluation and assessments for examinations held on national, international or on a global level.
What is On-screen Marking?
On-Screen Marking system provides an extensive platform for evaluating pen and paper-based summative examinations on the computer or mobile screens. On-Screen Marking system completely automates the marking and scoring of summative/descriptive answer scripts into an accurate, simple, secure and efficient process.
With IntelliEXAMS® On-Screen Marking system, scanned paper-based answer scripts are distributed digitally and marked on-screen by evaluators. Marks assigned by evaluators as well as their comments and annotations are captured by the software throughout the marking process. The entire marking process replicates the pen and paper-based marking in a cost-effective and highly efficient manner. It conserves the advantages of pen and paper-based testing, while automating the whole marking process.
What are the solutions offered by the On-screen Marking system?
Ease and Convenience – This system is convenient for all the stakeholders, as it replicates all manual processes and in addition provides benefits that are not available in the manual evaluation process. Apart from the administrative ease, the complex processes of multiple marking, question-wise marking, and managing the evaluation process become convenient due to effective automation and digitization.
Security – Transporting answer scripts back and forth from the examiners to the central hub is not as secure as having this information centrally stored with proper control over access. There is a chance of these answer scripts being lost in transit, not evaluated, mutilated or damaged. This is where digitization and automation can best provide the needed security with less likelihood of loss or damage. Above all, the scripts are securely scanned and are always encrypted to enhance security.
Total Cost of Ownership – The initial cost of adopting this tool can appear as an addition to the existing costs. A deeper study would suggest how adopting on-screen marking can offer better Total Cost of Ownership for examination bodies. Proper implementation can reduce the administrative load, cost of transportation and storage of answer scripts. It also increases the accuracy and transparency of the evaluation process and enables evaluators to mark scripts from their house /college, thereby, reducing the cost of managing large evaluation centers.
Capacity – Sending physical answer scripts to evaluators in specific examination centers to make the conventional process dependent on that pool of evaluators limited by their geographical location. However, once examination responses are digitized, they can be accessed from any geographical location via the internet. This results in the availability of a larger expert pool of evaluators and an enhanced capacity for a larger scale, faster and more accurate evaluation.
Efficiency and Accuracy – Real-time monitoring of answer scripts ensures the complete elimination of administrative errors that include incorrect calculation of marks, un-evaluated questions and as a result, incorrect awarding of marks. Evaluator feedback on the quality of evaluation is possible, adding to the efficiency of the process.
Quality – Digital evaluation can help induce higher quality of evaluation. During the evaluation, quality can be consistently monitored by senior moderators. This process of regularly checking evaluation will enhance the overall quality of evaluations.
In today’s competitive age technology plays a vital role in the evaluation process. By building assessments & evaluation platform of digital innovation, we also help students to build a habit of thinking critically about the digital world. The need of the hour is for schools and universities to adopt technology to stay relevant and meet the global standards of assessment. On-screen marking system’s initial success coupled with the credible benefits that the solution provides to simplify the process and to enhance efficiency and transparency has the potential to snowball into its massive adoption in the coming years.